JOB TITLE: FINANCIAL ADMINISTRATOR: ACCOUNTS PAYABLE
CONTRACT TYPE: PERMANENT
JOB GRADE: COMPETITIVE SALARY ALIGNED TO NHBRC SALARY GRADES
REPORTING TO: SUPERVISOR ACCOUNTS PAYABLE
LOCATION: HEAD OFFICE, SUNNINGHILL
KEY DELIVERABLES
The Financial Administrator Accounts Payable within the organisation is responsible for performing the accounts payable function, inclusive of processing invoices, reconciliations of accounts, processing of payments and query resolutions.
The Individual will primarily be responsible for, but not limited to the following:
• Process all documentation according to company policies and procedures within specified set time frames to ensure compliance
• Manage the filing, storage and security of documents
• Ensure compliance with the PFMA, GRAP and Treasury Regulations
• Report all financial irregularities
• Obtain invoices from the Supplier and travel desk
• Sort and distribute invoices to Business Units
• Sort the documentation upon receipt and confirm their completeness
• Follow up PO’s and Receipts from Business Units
• Conduct manual check of invoices against Purchase Orders and Receipts
• Accurately capture invoices on ERP system
• Ensure all invoices are authorised
• Ensure all invoices are VAT compliant
• Cancel and un-match invoices with shortfalls
• Return invoice with shortfalls back to Business Units to raise Requisitions for the shortfalls
• Follow up with Business Units on the progress of the shortfall invoices
• Payments of matched invoices on ERP
• Payments of Suppliers on Online Banking
• Clearance of manual payments
• Sending Remittance Advices to Suppliers after completion of the payment run
• Follow up with internal Stakeholders to ensure that no penalties and interest are incurred for late payment
• Obtain monthly statements from the suppliers
• Accurately prepare monthly reconciliations of Creditors Accounts Statements against the A/P Age Analysis
• Monitor long outstanding invoices/ reconciling items on the Supplier’s Reconciliation
• Investigate and follow up all outstanding invoices
• Create files for new Suppliers
• File Payment documents alphabetically on a weekly basis
• Archive documents on time after the Audit
• Scan invoices daily on the ERP system
• Batch, scan and link documents for record purposes
• Process all documentation according to company policies and procedures; document control principles within specified set time frames
• Manage the filing, storage and security of documents
• Handle accounts related queries from Suppliers and Provinces
• Attend to internal queries
• Ensure that Business Units comply with finance policies and procedures
• Build relationships with internal Stakeholders
• Provide team members, Business Units and external Stakeholders with assistance as and when required and within area of competence to assist in the achievement of team objectives
• Maintain internal and external relations, including interface with external Service Providers responsible to ensure organisational needs are met
MINIMUM REQUIREMENTS:
• Matric/Grade 12 Certificate
• Minimum of a National Diploma (NQF6 ) in Finance
• Minimum of three (3) years’ work experience in Accounts Payable
APPOINTMENT:
The above-mentioned position will be offered on a permanent basis with a Total Cost To Company package.
ENQUIRIES:
Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
Mr. Jabulani Ntshani
Tel: (011) 317 0146
CLOSING DATE: 11 September 2025
APPLICATION PROCESS:
Please email your CV to recruitment@nhbrc.org.za with “Financial Administrator: Accounts Payable “in the subject line. Applicants are informed that correspondence will be limited to short-listed candidates only. If notification of an interview is not received within 1 month after the closing date, candidates may regard their application as unsuccessful.
Disclaimer: The National Home Builders Registration Council (NHBRC) will consider all applications in terms of its Employment Equity Plan. The NHBRC reserves the right not to make an appointment. Candidates will be subjected to appropriate psychometric testing and other selection instruments. In conjunction to merit on the basis of qualifications, experience and proven achievements the National Home Builders Registration Council is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.