JOB TITLE: MANAGER: INFORMATION AND RECORDS MANAGEMENT
CONTRACT TYPE: TEMPORARY (12 MONTHS)
JOB GRADE: COMPETITIVE SALARY ALIGNED TO NHBRC SALARY GRADES
REPORTING TO: CHIEF INFORMATION OFFICER
LOCATION: SUNNINGHILL
KEY DELIVERABLES
The Information and Records Management Manager is responsible for developing, implementing, and overseeing the organization’s information and records management strategy, ensuring compliance with legal and regulatory requirements. This role involves designing and maintaining efficient systems for data storage, retrieval, archiving, and protection while promoting knowledge management and information sharing across the organization. The incumbent will also drive continuous improvement in records management practices, enhance operational efficiencies, and support digital transformation initiatives to align with NHBRC’s strategic objectives.
The Individual will primarily be responsible for, but not limited to the following:
1. Strategy Development and Implementation
• Contribute to the development of strategic and annual performance plans for NHBRC.
• Provide input into the operational plan for the department.
• Develop and implement an Information Management Strategy aligned with business objectives.
• Ensure business activities align with strategic and operational plans.
2. Information Sharing and Knowledge Management
• Implement communication strategies for knowledge sharing across the organization.
• Conduct orientation and training sessions on information and records management.
• Prepare educational materials, such as brochures and presentations.
• Promote knowledge sharing through operational business processes and systems.
• Strengthen integration and collaboration among information systems.
• Enhance the use of collaborative tools to facilitate internal and external knowledge exchange.
3. Records and Document Management
• Implement and maintain a compliant records management system.
• Ensure proper storage, retrieval, and archiving of institutional records.
• Manage the dispatch and handling of files per regulatory requirements.
4. Monitoring, Evaluation, and Compliance
• Monitor and evaluate the effectiveness of information-sharing programs.
• Assess and implement improvements in knowledge-sharing practices.
• Ensure compliance with relevant legislation, including NARSA, POPIA, and PAIA.
• Facilitate internal audits and implement corrective action plans to achieve a clean audit status.
5. Financial Planning and Resource Management
• Provide input into the departmental budget.
• Manage finances and drive cost-saving initiatives.
• Improve productivity and optimize operational costs within the department.
6. Project and Stakeholder Management
• Develop and implement records and knowledge management policies.
• Oversee projects within the division to improve records management.
• Engage stakeholders to incorporate recommendations and best practices.
7. Leadership and Team Development
• Provide training, coaching, and mentorship to team members.
• Ensure efficient utilization of departmental resources.
• Foster a culture of continuous learning and innovation within the team.
MINIMUM REQUIREMENTS:
• Bachelor’s degree in information science, Records Management, or a related field (Honours preferred).
• Minimum 5 years of experience as a manager in information and records management.
ADDITIONAL REQUIREMENTS
• In-depth knowledge of legislation such as NARSA, POPIA, and PAIA.
• Expertise in the Information Management Life Cycle, policy development, and document/records management.
• Skills in financial planning, budgeting, communication, stakeholder engagement, leadership, and organisation.
APPOINTMENT
The above-mentioned position will be offered on a temporary basis.
ENQUIRIES:
Please note the following contact details are for enquiries about JOB CONTENT ONLY and NOT for application purposes.
Ms. Neo Stephens
Tel: (011) 317 0496
CLOSING DATE: 31 July 2025
APPLICATION PROCESS:
Please email your CV to recruitment@nhbrc.org.za with “Manager: Information and Records Management” in the subject line. Applicants are informed that correspondence will be limited to short-listed candidates only. If notification of an interview is not received within 1 month after the closing date, candidates may regard their application as unsuccessful.
Disclaimer: The National Home Builders Registration Council (NHBRC) will consider applications in terms of its Employment Equity Plan. Applicants are encouraged to apply. The NHBRC reserves the right not to make an appointment. Candidates shall be subjected to appropriate psychometric testing and other selection instruments. The successful candidate will be required to obtain security clearance as a condition of their appointment. In conjunction with merit on the basis of qualifications, experience and proven achievements the National Home Builders Registration Council is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.